CCS Accepted Delegates & Their Families - The Alaska Center Education Fund

Accepted Delegates & Their Families

Welcome to AYEA new delegates and family members! We’re happy to have you join our summit and our program in March. The following page is to help navigate your questions as we prepare for the summit in Juneau. The Summit is designed to be an intense, fun, life-changing experience that immerses participants in the political process while exposing them to conservation issues in our state. Participants should arrive prepared for five days of morning-to-night learning, sharing, discussion, action, and play.

This is the timeline we aspire to once delegates confirm their attendance:

First week of February: Registrations close
Third week of February: Flights booked
Fourth week of February: Focus Bill Information ready for review
First week of March: Delegates receive complete schedule
Thursday, the day before the summit: Arrival to Juneau
Tuesday & Wed, the final day of the summit: Departure from Juneau,
3rd Friday of each month: Statewide meetings

Below are previews of our registration content! We will send a link via email and text once delegates are accepted that hosts updated registration forms, including medical information not listed here. We use the online form for added security with your information.

Registration Cost:

The cost of the 5-day summit is tiered for families of all income levels. Working class families are encouraged to pay $50, middle income families $200 and high income families $400. This includes meals, local transportation, accommodations, and training/supplies. Delegates seeking full scholarships are asked to try one activity from our fundraising toolkit before full scholarships are granted. Travel via Alaska Airlines will be taken care of via donated miles from our communities for all students seeking air travel support. For other airlines, we’d like to ask your local school district, organizations and business first to see if they can cover all or part of the cost.

Summit Forms & Info:

Packing List

Informed Consent and Covid Waiver

Covid Mitigation Plan

Media Release

Lodging Accommodations

Participant Commitment

During the Civics & Conservation Summit, delegates and adult trainers stay at the Juneau International Hostel. We ask that all delegates stay at the provided lodging accommodations for the duration of the summit, even delegates who live in Juneau. This ensures that everyone in the cohort can build relationships, engage in our evening activities, and participate in all workshops. Please note that the hostel requires proof of COVID vaccination, so in addition to uploading a picture of your vaccination card under our medical form upload, please also carry it with you in a safe location. There’s a gender-neutral room, a men-only room, and a women-only room, so please indicate your preference for lodging in registration. The hostel has hot showers, a kitchen for prepping meals, bunk beds, and a common room for hanging out during free time.

Additionally, all food during the summit is provided. Delegates and adult trainers will work in meal teams to cook breakfast, lunch, and dinner. Adult trainers can provide support and guidance for those who might not be comfortable in the kitchen. Some meals may be catered. Please be sure to include all dietary guidelines and allergies when completing registration forms so we can ensure that everyone gets fed!

The Alaska Center Education Fund staff, staff from partnering organizations, and adult volunteers will serve as adult mentors for youth participants. AYEA Program Staff have extensive experience working with teens in residential training settings and conducting outdoor and environmental education activities. Our volunteer adult chaperones, trainers, & presenters have experience in environmental leadership, cross-cultural education, conservation issues, and youth development. Background checks are conducted on all staff/volunteers working with minors.

For every four youths, one adult chaperone will supervise the youth during downtimes throughout the training. Participants will have access to plenty of outdoor space. Youth will have limited access to the Internet and TV, so prepare leisure activities accordingly.

The Civics & Conservation Summit is a unique experience that can supplement the delegate’s education. We also understand that students may miss a day or two of school in order to attend the summit. AYEA can provide the following form letter for families to share with schools. We can also inform the school of participation on the delegates’ behalf by request.

AYEA Permission Letter to School

Schools and school districts can also play a key role in helping delegates to attend the summit. Delegates are encouraged to ask their school or district what opportunities exist to provide travel funding or other support to delegates. If a delegate lives at their school, we ask that they make sure to inform residential staff of their participation in the summit and the dates they will be attending. AYEA can inform the school of delegate participation if requested.

It is vital that we can get in touch with both delegates and their guardians in advance of the summit. To confirm attendance, fill out registration forms, book flights, and get all the information we need to support your participation, we need to talk to families & delegates alike! When applying, please include the most recent contact information and the delegate and guardian’s preferred methods of contact. Families can expect to start hearing from AYEA staff about a week after applications close. We will stay in touch up to and through the summit.

Accepted Delegates & Their Families

This is the timeline we aspire to once delegates confirm their attendance:

Registration Cost:

Summit Forms & Info:

Adult Support

Communication with Schools

Communication with families